Olympus Professional Audio
DIGITAL DICTATION FACT SHEET
The Technology
How does digital dictation work?
- Each device is customized – To enable the system to automatically know who created a dictation and when (each device has its own internal clock), the user’s name or other identification information is programmed into the device.
- Dictation management software is set up – An account based on a particular organizational structure is created for all users in that organization to define the workflow between these users. The software reflects the workflow of each user.
- Dictation is completed and downloaded automatically – Following the dictation and automatic download, the dictated content can be sent to an assistant or transcriptionist. The system can be programmed to automatically erase the dictations from the device after the content is downloaded.
- Content is transcribed – The assistant or transcriptionist transcribes the content into a document. The transcription software plays back the digital audio file and the transcriber can listen via special PC earphones and control the playback via a PC footswitch. Individual settings such as tone, playback speed, and automatic rewind are possible. Additional dictation information (author, work type, dictation dates, dictation lengths, etc.), allows the transcriber to efficiently organize the work. Finished dictations will automatically be placed in the finished tray and the dictation will be erased.
- Document is sent to originator – This file can automatically be sent to a predefined person such as the original author, via network, FTP, or email.
The User
Who uses digital dictation?
Digital dictation is used by thousands of professionals every day – professionals representing different industries who recognize that digital dictation technology is an efficient business solution for managing workflow, increasing efficiency and saving time.
Legal – Attorneys, judges, notaries, and patent attorneys often rely on digital dictation for transcribing of depositions and taking case notes.
Healthcare – From single practitioners to health care professionals in a group practice or large hospital, digital dictation is often a preferred method of managing patient information and workflow.
Law Enforcement – Police departments, investigation bureaus, and other law enforcement agencies are concerned with keeping a thorough and accurate record of the facts, including important witness testimony and documenting traffic violations.
- They need powerful solutions with single-hand or hands-free operation and a range of software and accessories for easy transcription.
Management – Whether drafting emails or developing presentations, speaking is 7 times faster than typing - allowing managers to get a full day of writing done in just over an hour.
Accounting & Tax – Accountants can often use extra help during tax season and digital dictation can streamline preparation of client files.
Public Sector – Complex administration systems at the local, state, and national level can be made easy with digital dictation.
Small Business – Time savings is critical to small business owners and employees; digital dictation can help maximize resources and free up time for other projects.
Experts – Appraisers, surveyors, and consultants often need to compose reports on the go and depend on digital dictation.
The Benefits
Data security – Today, more than ever, data security and confidentiality is a critical and top priority for all professionals and business organizations. Olympus Professional Dictation Systems include several high-tech security features including:
- security locks
- password protection
- ability to encrypt and decrypt audio files
- a unique, state-of-the-art biometric fingerprint lock function that recognizes you and ensures that only you can provide access to the valuable information saved on your device
Innovative technology – The sound quality from the Olympus Professional Audio digital recorders delivers exceptionally clear dictation files for transcription and speech recognition. For additional peace of mind, you can archive your recordings without any quality loss, which means your recordings are safely preserved for the future.
Systems compatibility – Olympus Professional Dictation Systems are integrated with robust, cross-platform solutions so that you can use your existing IT network to easily share and process audio files with a team of transcribers, a colleague, or throughout a corporation.
Increased productivity – Olympus Professional Dictation Systems are designed to make life simpler and more efficient for people. In the workplace, that translates to a streamlined workflow, time savings, and efficiency.
Expert support – Olympus Professional Dictation Systems are distributed exclusively via a network of authorized dealers. Olympus draws on the expertise of these handpicked specialists to meet every demand by providing customized advice and consultations.
The Difference
What does the Olympus Professional Audio line offer?
As the global market leader for integrated audio solutions for decades, Olympus understands the needs of businesses of all sizes. With over 40 years of innovation in the audio sector, Olympus constantly stays one step ahead, developing interfaces today that ensure users are able to benefit from future innovations. Clients in government, healthcare, and law, among others, have come to depend on Olympus for long-term sustainability and high-tech precision.
With Olympus Professional Audio Dictation Systems, today’s audio notation is about more than just premium hardware. It’s about providing assurance of reliable and clear communication and organizing efficient workflows to exchange and process the valuable thoughts and knowledge that professionals have in mind.
By Guest Blogger: Olympus Imaging America
